We collect your monthly levies, any amounts in arrears as well as other monies owed to the scheme.

In addition, we see to the timeous payment of all current expenses, i.e.:

- Municipal accounts

- Service providers

- Payment of fees and contributions in respect of the labourers of the scheme as prescribed by the relevant legislation

- Possible maintenance accounts

- Cleaning materials and garden maintenance costs

Any other accounts for services rendered to the scheme

As a rule, separate accounts are kept for the buildings we administer. We also offer all clients an additional interest-bearing savings account. All surplus monies are deposited from the trust into the savings account on a monthly basis.

Proper and applicable credit control is extremely important for any body corporate / associations and we assist the trustees in taking the appropriate action to collect outstanding levies. Credit control procedures are decided by the newly elected trustees after every annual general meeting. In this regard, the body corporate / association mandates us to institute appropriate legal action against debtors on behalf of the body corporate / associations.

The body corporate / associations can also advise us in the event of any transgression of the conduct rules or any architectural guidelines, regulation or any rule by any owner and/or tenant for which legal action must be instituted. To this end, Amari Property Management is mandated to attend meetings with attorneys, advocates and experts and applicable court hearings.

In conjunction with the trustees, we assist the trustees in ensuring that the prescripts as contained in the sectional title act, as well as management/conduct rules of the body corporate / associations, are observed. We convene the annual general meeting and attend to the necessary documentation and distribution thereof and also attend trustee meetings and a special general meeting if needed (included in the management fee). We also assist trustees with all CSOS submissions and registrations.

We negotiate annually with your insurers for the best possible insurance package for the body corporate / associations and also pay the necessary premiums on your behalf. We assist the owners of the body corporate / associations with insurance claims, following up on contractors, and payments by the insurance company.

Amari Property Management prides itself in only selecting qualified contractors to assist with any maintenance. We can obtain quotations upon request from the trustees and appoint the chosen contractor on the body corporate’s / associations’ behalf.

Although the appointment and management of your employees e.g. labourers, is the responsibility of the body corporate / associations, we can also assist you with this process with regards to the completion of their contracts and duty sheets. We can also handle the remuneration and associated aspects such as unemployment insurance and compensation fund contributions. If necessary, we can also assist you with the appropriate disciplinary measures.

We undertake the bookkeeping of the funds of the body corporate / associations and have these records audited by the appointed auditors of the body corporate / associations.

We assist the trustees with the preparation of the proposed budget for the ensuing year. To ensure that each body corporate / association is well maintained, the preparation of the budget will also include a discussion on all major maintenance projects that need to be planned well in advance to ensure that funds are available when future projects need to be done.

This might include expenses like the painting of the buildings, maintenance of lifts, waterproofing, roads, CCTV upgrades and any other big maintenance projects.

We provide the trustees with a detailed monthly business report consisting of:

- Actual vs budget (administrative fund)

- Actual vs budget (reserve fund)

- Balance sheet

- Outstanding debtors

- Outstanding creditors

- Transfers

- Warnings & penalties

- Progress on jobs (maintenance issues)